Press Release · July 2026 · Toronto, ON
Your Proof Deserves Better Than Email
Trakkables Software Systems launches Trakkables Flow — every job in one tracked order, built to eliminate email chaos with a structured quote-to-proof workflow.
The "final final" problem
APPROVALS ARE SLIPPING THROUGH THE CRACKS
Artwork sign-off still lives in email threads, text messages, and someone's memory. That's where reprints, missed ship dates, and "I never approved that" come from.
Buried threads
"Which version was final?" Fifteen replies deep, three attachments named final_v2_USE-THIS. Nobody's sure.
Silent bottlenecks
A proof sits unopened for two days and no one knows until the ship date is already at risk.
No accountability
When the wrong logo ships, there's no record of who approved what, when — just finger-pointing and a costly reprint.
Why teams switch
ACCOUNTABILITY, BY DESIGN
Centralized Approvals
One place for every sign-off.
Audit-Ready Records
Timestamped, immutable history.
Fewer Missed Deadlines
Automated reminders keep things moving.
Quote · Mockup · Proof · Order
EVERY JOB. ONE ORDER.
A single job bundles one Quote, one Mockup, and one Proof — each with its own status board — and all three roll up into one Order that moves through production as a unit.
ENTITY 01
Quote
The pricing stage, from initial request through client acceptance or rejection.
Requested → Drafted → Sent → Accepted
ENTITY 02
Mockup
Visual design approval before a formal proof, with iteration tracking per round.
Requested → Sent → Revisions → Accepted
ENTITY 03
Proof
The client artwork-approval engine — named sign-offs, revisions, and a permanent audit trail.
Sent → Partial → Approved
Creating a proof automatically creates an order and counts toward your monthly volume — every job holds exactly one Quote, one Mockup, and one Order.
One tracked proof engine
SUBMITTED → APPROVED
Inside every Order, the proof still moves through three clear stages. One status everyone can see. Nothing advances without a name and a timestamp.
STEP 01
Submit
Upload artwork against the order. Trakkables timestamps, versions, and notifies the right reviewer.
● SubmittedSTEP 02
Track & revise
Markup and change requests live on the proof. Revisions stack in order — the current version is never in doubt.
↻ Changes requestedSTEP 03
Approve & lock
A named sign-off locks the proof. Production runs from a single source of truth with a full audit trail.
✓ ApprovedPlatform features
BUILT TO TRACK EVERYTHING
Orders hold the job. Proofs hold the approval. Every module is built around precision, accountability, and speed.
Orders Work Board
The master pipeline. Each order is a family that bundles quote, mockup, and proof and advances through production as a unit — New to Shipped.
Real-Time Tracking
Live status updates across every proof, every team, every stage — everyone stays oriented on what's pending and what's done.
Sign-Off Chains
Multi-stage approval workflows with timestamped audit trails. Every sign-off is logged, attributed, and retrievable.
Proof Archives
Immutable proof storage with full version history. Retrieve any state, any revision, from any point in the timeline.
0
place for every proof and revision
0
of approvals captured with name + timestamp
0
lost threads, mystery versions, or "I never approved that"
Who it's for
IF ARTWORK PASSES THROUGH YOU
Promotional suppliers and distributors, printers, print brokers, print shops, and box & packaging companies — every party who submits, reviews, or approves artwork works from the same tracked pipeline.
See who Trakkables serves →News, releases & the blog
THE LATEST FROM TRAKKABLES
The Proof File · Issue No. 02
WHAT IS YOUR TIME WORTH?
Quotes, mockups, orders, revisions, approvals, ship dates — nine stages before anything leaves the building, most of it held together by email. Every minute of that managed by hand has a price.
Read the issue, then price your own workflow in about two minutes.
Where the hours go
- 01Chasing replies to land one "looks good"
- 02Opening three attachments to find the current one
- 03Relaying status between sales, artwork and production
- 04Proving after the fact who approved what, and when
Enter monthly or annual order volume — the calculator does the rest
Open the ROI calculatorAnswers
QUESTIONS? GOOD.
No. Reviewers approve from a secure link — no login, no friction. You keep full control of the workflow inside Trakkables.
Most teams are fully live in under a week. Import your people, build a sign-off chain, and start your first proof round in minutes.
Every approved proof is locked into an immutable archive with full version history and a timestamped audit trail — always exportable.
Today you can share secure links and export audit records. Native CRM, project-management and comms integrations are on the roadmap.
Data is encrypted in transit and at rest, with role-based access and a complete audit log of every action taken on every proof.
See It In Action
READY TO TRACK IT ALL?
Schedule a personalized demo and we'll walk through how Trakkables Flow fits your team's workflow. No pressure — just a clear look at what's possible.